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Posted: Friday, October 27, 2017 12:06 AM


This job description is a general outline of duties/qualifications for the Membership Specialist position with the understanding that the responsibility of some duties may be determined by and at the direction of OEA Management. This description establishes general expectation levels for new hires consistent with the established priorities.

Supports OEA’s statewide membership processing. Performs membership data entry. Processes dues payments. Provides membership training to UniServ Administrative Assistants and includes online, computerized training and support. Communicates with UniServ offices and National Education Association (NEA) in matters regarding membership processing, dues collection and transmittal reconciliations. Keys expense vouchers and performs duties to support OEA’s accounting department.


1. Assists with statewide membership processing with UniServ offices, local associations and NEA.
2. Maintains membership records as well as accounting records associated with membership dues.
3. Monitors dues payments from school districts/locals.
4. Processes OEA-Retired membership.
5. Recommends membership reporting requirements, forms and procedures.
6. Prepares bank deposits for dues collections, prepares and posts to IMS Financial Reporting System.
7. Maintains, updates and balances accounting records for dues collections.
8. Will work with Membership Director to develop and conduct membership training and orientation workshops for staff.
9. Trains and supports field office staff in the online, computerized membership processing using the NEA IMS and NEA360 membership systems.
10. Acts as data report writer for field staff and NEA liaison for reporting functions.
11. Processes fair share rebate requests, produces rebate check requests, prepares fair share reports, and responds to member inquiries regarding fair share status.
12. Maintains various accounting files such as invoices and check requests.
13. Provides backup to the accounts payable function, including the coding of invoices and entering of accounts payable batches into the accounting system, as directed.
14. Assists with general ledger account reconciliations, including bank statement reconciliations, as directed.
15. Performs clerical duties such as fax, file, copy, memos, e-mails, etc. as directed.
16. Provides back up as necessary to other positions in the center, except confidential tasks.
17. Other duties as assigned by the Executive Director or designee.

1. Computer literacy required. Prefer experience in the following: Microsoft Office Professional (including Excel, Word, and Access) in the most current Microsoft operating system, Quickbooks Pro (Enterprise version strongly preferred), and SalesForce based CRM system.
2. Experience with database programs and management, and general IT file management.
3. Excellent attention to detail and ability to reconcile differences in data sets.
4. Ability to work accurately with detailed accounting information.
5. Ability to prioritize a variety of tasks to meet critical timelines.
6. Capable of working effectively under pressure and to deal with stress in an acceptable manner.
7. Willingness to display a helpful, kind and cooperative attitude toward members and staff.
8. Ability to consistently meet established deadlines.
9. Ability to work independently and as a team player.
10. Ability to perform alphanumeric data entry and operate a ten-key calculator by touch.
11. Experience in the use of copy machines, fax, ten-key by touch, phone and other basic office equipment.
12. Honesty and truthfulness.
13. Ability to stand, sit, and bend in order to perform routine office functions.
14. Ability to lift up to ten pounds (10 lbs.).
15. Good interpersonal and communications skills.
16. Ability to communicate verbally, visually, and in writing.
17. Ability to maintain confidential information.
18. Valid driver's license required for positions for which driving is necessary.


• High school graduate or equivalent including commercial courses, or post high school business curriculum.
• College degree preferred.

• Two years’ experience in accounting or bookkeeping;

Application Guidelines/Contact:

Please send resume', cover letter and application to Applications can be found on our website

Salary range $40,193–$49,433 per contract

Application Url:

• Location: Portland, Portland Metro

• Post ID: 23072102 oregon is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017